Why should I use Be In The Room?

Event organisers

Because with Be In The Room you can keep all your event information together, ticket sales, and curation of the social networks that your attendees are using to enhance their event experience.

With Be In The Room you can provide a connected experience to those people who are following your event online and encourage them as valued members of your community to participate, promote and share your event widely. Many of your "in the room" attendees may also participate in these social networks during your event to complement their offline experience. Be In The Room is your event platform, the place attendees go to get event information, buy tickets and connect with your event in real-time.

Event attendees

Whether you are virtually attending an event or you are complementing your in-person attendance by interacting online, there are multiple channels to monitor - Twitter, Foursquare, live streaming, photos, live-blogging and more.

How do I create an account?

You simply click here and follow a quick and easy sign up process. If you like you can sign up with your Twitter or Facebook account, although if you would like us to keep you updated with upcoming events, deals and Be In The Room developments make sure you add your email address to your account.

What is a hashtag?

Hashtags help people identify and categorise information. By tagging a piece of information, such as #beintheroom, people who are interested can easily search for information relating to the tag. Hashtags are used widely on Twitter, there is an in depth description of hashtags over on the Twitter Help forum here: http://help.twitter.com/forums/10711/entries/49309

What hashtags can I use?

Anything that you want. If you are creating a hashtag for an event make it easily identifiable to attendees, easy to remember and short so it doesn't chomp up too much of the 140 characters allowed per tweet, examples for recent events include Connect Now (#cnow), TechCrunch Disrupt (#tcdisrupt) and Mashable Media Summit (#mashablesummit).

If you are an event organiser, publish your chosen hashtag on your event website and marketing collateral, get tweeting about it and others doing the same to drive awareness about your event. Hashtags can be a powerful tool for event organizers and are still underutilised, including in the web event industry. Even if you don't create one, it's highly likely your attendees will!

How do I list an Event?

Anyone with an active user account can list an event on Be In The Room. Simply click on "List An Event" in the main navigation or go to the "Events Added" tab under your "My Account" view and click add Event.

When you "List an Event" there are three categories for you to add information to:

• 1) Event Information (Name, price, location venue, website, hashtag etc)
• 2) Before and During the Event (The Notice Board, The Livestream)
• 3) After the Event (The Presentations, The Videos)

What if someone else has already added the event I am running?

If an event is already listed and an event organiser contacts us as they want to run a Be In The Room account to make their event better for their attendees, we will contact the person who originally listed the event for their permission to pass the event administration control to the event organizer. We see this in the best interests of attendees as the event organizer will be across all content and developments related to the event that attendees need to know.

Can I add events that are recurring?

Absolutely, when adding your event there is the option to set recurring dates. This is really useful for regular meetups such as New York Tech Meetups (#nytm) and Sydney's Digital Citizens (#digicitz) events.

What is the Be In The Room Speaker Marketplace?

The goal of the Be In The Room Speaker Marketplace is to provide an easy way for event organizers to connect with speakers and vice versa. Speakers can profile their expertise and notify event organisers of their availability for speaking engagements. Those who are looking to get into the speaking circuit can publish a profile when they are ready to get out there, it's always good to see new faces and hear new stories and perspectives.

How do I add my profile to the list of speakers?

Simply set up a user account, click on "My Account" then go to the "Speaker Profile tab and fill in your details. Once you hit "Publish profile" your profile will be live in the Speaker Marketplace. There is an option to preview your profile so you can perfect it before you set it live to the world.

How do I remove my profile from the list of speakers?

Once your speaker profile is live there is the option to delete in "My Account" under the "Speaker Profile" tab.

How do I add livestream to my event?

As highlighted above, when you "List an Event" there are three categories for you to add information to:

• 1) Event Information (Name, price, location venue, website, hashtag etc)
• 2) Before and During the Event (The Notice Board, The Livestream)
• 3) After the Event (The Presentations, The Videos)

The add livestream options sits in the "Before and During the event" category, all you need to do is add a title and the embed code for your livestream and when you are done hit "Submit".

How do I add videos to my event?

The add video option sits in the "After the event" category, just add a title and the code or links to your videos and when you are done hit "Submit".

How do I track attendees?

Be In The Room offers the option to use Foursquare to track check-ins on your event page. To have this work for your event, all you need to do is go to foursquare.com, find your venue and past the venue URL into your event page when you are listing the event. Be sure to encourage everyone to check-in, for fun and to engage attendees consider recognition for the mayor or special deals or freebies for those that check-in. In addition to this, as an event organizer you might consider using the nifty free iPhone app from Eventbrite for registration at the door. You can check that out here: http://blog.eventbrite.com/eventbrite-iphone-app-launches

What is The noticeboard?

The noticeboard is a Be In The Room feature tailored for event organizers, but could also be used by any keen attendees (maybe the Mayor?) wanting to keep attendees up to date with what's going on, what are the need to knows and where drinks are tonight. You can easily post the latest updates or links to useful information for attendees, who can sign up for updates via RSS.

What does "stop tracking the hashtag" mean when I list my event?

You have the option to pick a date to stop displaying new tweets including your event hashtag on your Be In The Room event page. This is optional, you can elect to keep the event hashtag twitter feed running.

Do you offer a Ticket Sales service?

Not currently, although if you tick that you are the event organiser for your event you are given the option paste in the HTML code for a ticket sales widget such as that offered by Eventbrite. Attendees can then purchase tickets off your Be In The Room event page.