About
What is Be In The Room?
- 1. A directory where you can find out about events happening in Australasia focused on: startups, web, social media, technology, design and social good. Events are searchable by date, location, topic or hashtag. Event hotspots give you a snapshot of what is going on and coming up in your region.
- 2. A free service that event organisers can use to manage their event online. The features available with a Be In The Room account are listed below.
Event details & logo - NEW!
Your event details page is a snapshot of your event and is the first place your attendees land when they check out your event on Be In The Room. Include a brief, but compelling summary of what your event is all about so people know they need to be in the room!
We have now also added the "Add your logo" feature, which was hotly demanded by our event organisers. Brand your event profile, make it your own.
Track Attendees - NEW!
Now you mark yourself as attending and see who else is going.
Schedule - NEW!
With Be In The Room you can create a full programme for your event with our custom-built scheduler. Add each session and/or speaker and a description of what each is about.
Our event organisers told us if we got this feature out they may no longer need a website for their event, they could do it all on Be In The Room! Enjoy, and keep talking to us about how we can help you manage and market your event.
Track the conversation
All events should have their own unique hashtag. A hashtag is a way to identify and follow a topic of conversation on social networks like Twitter and Flickr. By creating a hashtag for your event you enable people to track the conversation and connect with each other. Twitter hashtags are a great way for event organizers' to monitor community sentiment before, during and after their event.
Our Be In The Room event page will have an embedded Twitter stream that pulls only the tweets that are tagged with the #hashtags allocated to your event. You can add up to three event hashtags on Be In The Room.
Learn more about Twitter hashtags here
Livestream presentations
If you or any attendees are live streaming the presentations at your event with services such as UStream, Justin.tv, Livestream and Collecta, you can add these to a tab on your Be In The Room event page.
Monitor Foursquare check-ins
Users of the social network Foursquare "check-in" to venues when they arrive. At your event you will be able to track check-ins and attendees will be able to see who they can connect with. All you need to do is add the "Foursquare venue link" of where your event is being held to your Be In The Room event listing.
To get your Foursquare venue link, simply go to Foursquare and search for the venue where your event is being held. If it's not there, sign up for a Foursquare account if you don't already have one and add the venue.
Once you locate or add you venue on Foursquare you will see the URL has venue and a number after that (e.g http://foursquare.com/venue/372688). All you need to do is copy the number and add it to the "Foursquare URL" field on your Be In The Room events page.
The Noticeboard
This is the place where your attendees can go to get brief updates of important need to knows before, during or after your event. Things like where to park, where is the closest train station, where are drinks tonight, all the essentials. Make sure attendees know if there is new information, it will be here and that they can subscribe via RSS to get the update straight away.
The Presentations
Upload the speaker presentations to Slideshare and share the links here.
The Videos
Share any videos taken at the event including speaker presentations, interviews or even the after party here.
The Ticket Sales
You can embed your ticket sales registration page on your Be In The Room event page by using a ticket sales widget. Read more about Eventbrite's Ticket Widget or contact your ticket sales provider to see if they offer this functionality. This is another simple step to bring all of your event related content together and make the experience seamless for your attendees.
What If….
My event is recurring
If your event is recurring you have a couple options with Be In The Room. You can list the event multiple times or mark the event as recurring by putting in all the dates that it is happening.
My event has already been listed
As Be In The Room depends on events being listed by the community, there is a possibility that someone else may have listed your event before you were able to do so. If this is the case contact us, we will verify you are the event organizer and transfer the account over to you, after introducing you to the helpful "roomer" that added it first.
Want to see something else or need help?
We are currently in beta after launching in June 2010. If there are features that you would like to see from Be In The Room, we would love to hear from you.
If you need advice on how to get started with any of the online tools listed above for your event, we would be happy to help. Contact us via Twitter, Facebook or email.